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Posts in Category: IT & Practice Management

Five Steps to Beef Up Compliance

A family brings their dog to the vet.

Compliance is an important issue for veterinary practices, but the past few years have been a whirlwind and time has been in extremely short supply. Many of us have had no chance to take a step back to see the health of our animal population as a whole. How do you get all your clients back into compliance with checkups and vaccinations? To keep it simple (and quick to read), here are five ways to assist in this endeavor: 

Know Thy Data

It is almost impossible to accurately know the compliance rate of your pet population without reviewing data. Gut-feeling guesses can only take you so far, but hard data wins the day. There are a few places to collect data–the invoices for the last 12 months, and reports from your PIMs system. Here at Beyond Indigo Pets, we use our Marketing Dashboard powered by VetSuccess to gather data. 

A dashboard with compliance data.

VetSuccess excels at standardizing data from a hospital’s PIMS system and making it understandable. We want to be able to see exactly the number of compliant pets by species and compare that data to the benchmark of other hospitals in the area. This gives us a baseline from which we can begin veterinary marketing campaigns. For example, looking at this chart, we can see this hospital has 127 pets vaccinated for Lyme disease, which is 3% of their entire active pet population. Compared to the rest of the veterinary hospitals in the state, they are 8 percentage points lower in vaccinating for this disease. Since spring is upon us, and they are in a state known for Lyme disease, it would be an excellent marketing initiative to encourage people to get their pet’s vaccinations up to date. While the animal is at the hospital, it would be a great time to get a wellness exam, per the data below—two-for-one, so to speak! 

Demographics

Because of how targeting works in marketing on social media, Google, and other platforms, it is helpful to define what demographics you want to target before setting up any marketing campaign. Think about which age group your desired client base fits into. Consider the characteristics of your ideal or “best” client. In the new age of practicing medicine, who do you, as a team, want to see? Who adds quality to your day instead of taking it away? I would suggest you and the team write out a description of your ideal client and all the characteristics of said client. That is where you direct your marketing efforts instead of just hoping for the best. 

Bandwidth (This is very important!)

Bandwidth is a super duper important consideration when looking at marketing campaigns to increase compliance. The biggest bottlenecks involve the team’s ability to see the pets, budget constraints, and supply chain. For example, taking an inventory of what vaccines you have on hand, or that you can easily obtain, is the first step. It would be a waste to do a marketing push for something that you cannot complete due to supply restrictions. Also, what does the team like doing? Most hospitals do not have a shortage of clients so, instead of randomly pushing any topic, if the team had a choice, which area of compliance would they appreciate doing the most? Finally, set a budget for your marketing push to cover pay-per-click advertising and someone’s time to accomplish it. 

Time to Make the Push

Data in hand, demographics known, budget defined, and you are set to go. Now, where, how, and when do you market for compliance? Please be realistic regarding your personal time or staff’s time when marketing. If you have only five minutes to post a blurb/meme about the importance of getting a Lyme vaccination, look toward a post on Facebook and/or Instagram. Throw in Nextdoor too if you have a few extra spare minutes. If you have more time or work with a marketing company, focus on creating a blog about the what, where, and why of Lyme disease. Make sure to include a call to action (CTA) that is easy for people to do—think, “Click here to schedule an appointment.” Then, promote the heck out of that blog on social media, website, and newsletters. 

Time to Measure

A woman with a Daschund talks to the veterinarian.

Regardless of the marketing message and push, it is important to measure the success of the campaign weekly, or when the platforms allow. (Social media gives you marketing success data sooner than Google). Because the first step is to collect data, that is the starting point for your measurement. Compare that point to the new data after the campaign has been running a week or two. Is the needle moving? If not, it is time to switch up the marketing message and/or platform. 

Consider using us to move the needle on compliance (or any marketing push). Because we understand the value of your time, we created the Marketing Dashboard powered by VetSuccess, which allows us to see your data without you calling us, sending us reports, or squeezing in conversations. We can identify compliance issues, run them past you for your approval, and then roll up our sleeves and get to work. Reach out to us by clicking here https://www.beyondindigopets.com/#contact

Marketing is Communication and Communication is Marketing

Guinea Pig wearing a jaunty hat

So, what does that mean, exactly? It means that every single word that is exchanged between you and a client is marketing. As a veterinarian, you might not realize that your marketing efforts extend beyond a colorful logo, an engaging website, and high-quality Google and Facebook ads. Even the slightest verbal or written communication can impact how your clients think of your business. 

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Pro Tips for Surviving a Veterinary Conference

For many of us, early spring brings veterinary conferences to our schedules. Record attendance at NAVC 2016 proves that these events continue to provide valuable educational and networking opportunities, and there’s no doubt that the upcoming NAVC2017,  WVC, and AAHA Nashville 2017 will do the same.

These events have definitely changed over the years. We have been attending conferences for well over 20 years, usually as a vendor or speaker, and can say with some degree of confidence that, at this point, we’ve probably seen it all.

We’ve watched as you all enter the exhibit hall the first day, wide-eyed and full of energy. We’ve seen how, as day 2 rolls around, the pace and energy begin to slow; and how, by day 3, you are barely dragging along… And heavens, by day 4! You have that glassy-eyed look about you that only comes from too much of a good thing.

Whether you are a first-timer to a veterinary conference or a seasoned pro, it never hurts to have a little insight when it comes to what lies ahead. With that in mind, I would like to offer a bit of my experience when it comes to surviving a veterinary conference. Continue reading